A: Employee Representative:

This box is for a representative that has been appointed/elected by the employees, either under the Safety Representatives and Safety Committee regulations 1977( if the work place has a trade union) or the Consultation with Employee Regulations 1996, (if there is no union represented). There is a free leaflet on the Consultation with Employees regulations available from HSE Books (Tel. No. 01787 881165) reference number INDG 232. If there is no one who has been appointed/elected by the employees and the employer consults directly with the employees, then this box is left blank. 

Management Representative:

This box is for the person appointed by the management, for Health and Safety, (i.e. health and safety officer). The Management of Health and Safety at Work Regulations 1999, regulation 7 states that "Every employer shall, appoint one of more competent persons to assist him in undertaking the measures he need to take to comply with the requirements imposed upon him by the regulations". Ultimately this could be the employer depending on the size and structure of the business, and if the employer has the relevant training and experience. 

Contact Details:

Your enforcing authority for health and safety depends on the type of business you conduct. In deciding who is your enforcing authority, you need to consider the type of workplace you are employed in. 

The HSE enforce over premises such as factories, building sites, mines, farms, fairgrounds, quarries, railways, chemical plant, offshore and nuclear installations, schools and hospitals. 

(we would give all address details here or the following information as an alternative)

A map/list of all HSE regions is available on the web at:

www.hse.gov.uk/fod/fodhome.htm

Once you have established the region that covers your workplace the address of the local offices is at:

www.hse.gov.uk/contact/index.htm.

The Local Authority enforce over premises such as retailing, some warehouses, most offices, hotels and catering, sports, leisure, consumer services and places of worship. Details of your local authority can be found in your local telephone directory or we can provide the telephone number if you can tell us in which council area you are located.

EMAS departments are located at local HSE offices, although there are some small area offices without one. Where are you located in the country?. We will then provide the relevant address details appropriate for that workplace.

There is often much confusion between the roles of 'management representative' and 'union representative'. Many callers believe these to be the same person/role. It can often lead to an explanation of the management regulations and the consultation with employees regulations.